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HOA AGM Meeting Minutes for April 9th, 2024

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Written by: Joe
A Glenmore Woods Homeowners AGM Meeting was held on Tuesday, April 9th, 2024, at 7:00 pm. The meeting was virtual over a conference bridge. These meeting minutes are in draft form, as the HOA has not yet approved them.
 
Glenmore Woods HOA AGM Meeting, April 9, 2024 Agenda
  • Call to Order
  • Rich Glogovsky - Update on Green Oaks
  • Approval of Minutes from the October 03, 2023 Meeting
  • Election of Board Members
    • Sue Ebert
    • Joe Sturonas
    • Justin Beger
  • Ratify the budget for FY2024
  • Yellowstone Landscaping Services Update
  • Flock Safety Update
  • Native Restoration Update
  • Solar aeration system for the pond update
  • Cottonwood tree on Ashford Drive between Isleworth and Oakhaven Update
  • Financial Update
  • Open Forum
  • Setting the Date for the Next Meeting
  • Adjournment
 
Board Members: Sue Ebert, J.V. Proesel, Roy Ladd, Martin Caldwell, Justin Beger, Joe Sturonas
Property Manager: Sarah McMaster
Homeowners: 9 present
The meeting commences at 7:00 pm
 
  • Rich Glogovsky - Update on Green Oaks
Rich Glogovsky is a Trustee with the Village of Green Oaks Annexation, Planning & Zoning Chairman
Rich discussed several ongoing projects in the area. The main project is the expansion of Route 176, which will include a turn lane and will take about three years to complete. The project also includes acquiring small properties and easements along the road. Rich also mentioned the village's efforts to support various communities with maintenance and their cooperation with the forest preserve in cleaning up the bike path. Rich encouraged the Glenmore Woods HOA to keep in contact with the Village and ask for assistance where the Village might be able to help.
A special thank you to Rich for joining our meeting. 
 
  • Approval of Minutes from the October 03, 2023 Meeting
Motion By: Roy to approve the meeting minutes
Seconded By: Martin
In Favor: 4, Opposed: 0; Abstain: 0;
 
  • Election of Board Members
    • Sue Ebert
    • Joe Sturonas
    • Justin Beger
Motion By: Roy to approve all board members
Seconded By: Martin
In Favor: All, Opposed: 0; Abstain: 0; 
 
  • Ratify the budget for FY2024
Motion By: J.V. to ratify budget for FY2024
Seconded By: Martin
In Favor: 4, Opposed: 0; Abstain: 0;
 
  • Yellowstone Landscaping Services Update
Service runs from April 15 - November 30th
Yellowstone changed the service day to Thursday
If there are areas of your lawn that you don't want to be touched temporarily, you can mark off areas with your own markers, or you can obtain flags from Joe Sturonas' home on the porch.
Lucy is open to meeting with any homeowner at their home to address any concerns.
 
  • Flock Safety Update
Flock Safety is a camera system that is motion activated and takes high-resolution pictures (not video) with License Plate Reader Cameras. The pictures are uploaded to the Flock Safety cloud to which Glenmore Woods would have access. The pictures are uploaded over LTE, so we don't have to worry about an Internet connection. 
All homeowners are welcome to a Flock Safety account whereby they can search the camera for activity and view Insights which include Hot List Hits, Plate Reads, etc. 
 
  • Native Restoration Update
 
One Stewardship for Areas 1, 2, 3, 4
Two Stewardships for Areas 5
Controlled burn for Area 5
 
  • Solar aeration system for the pond update
Updates from pond vendor:
Solar aeration is not user-friendly in northern areas like ours
It is not usable in the winter, which defeats the purpose
Their opinion is that electricity is a faster installation and requires less maintenance, and they recommend AirMax
We need to explore other options with the Village of Green Oaks
Action Item: Justin to discuss with the Village of Green Oaks
 
  • Cottonwood tree on Ashford Drive between Isleworth and Oakhaven Update
 
Bartlett arborist Zachary Abear visited
Cottonwood is over 100 years old and healthy
Recommends trimming and cabling
He provided a quote
Action Item: Board to vote on quote
 
  • Financial Update
J.V. covered the financial update of the balance sheet and P&L for the first quarter of 2024. Financials were emailed to all homeowners. 
Action Item: Sarah to look into a higher interest-bearing account for the HOA's reserves
 
  • Open Forum
A homeowner brought up there is a pothole in the front entrance. 
Action Item: Joe will take pictures and contact the Village of Green Oaks, as they are responsible for the roads
 
There is a home that is currently vacant on Oakhaven that is in need of repair. 
Action Item: Joe to research who is responsible for the estate and contact them
 
Is there anything in the declaration of covenants that prevents a homeowner from renting their home
Action Item: Sarah to research the Declaration of Covenants to see if there are any restrictions to renting
 
There is a budget for landscaping the common areas that the landscaping committee will look into. There were 2 volunteers to join Sue, Martin and Joe on the landscaping committee.
Action Item: Landscape committee to survey common areas and identify areas of priority. 
 
Motion By: J.V. to adjourn the meeting at 8:10 pm
Seconded By: Martin
In Favor: 4, Opposed: 0; Abstain: 0;