A Glenmore Woods Homeowners Meeting was held on Tuesday, October 3rd, 2023 at 7:30 pm. The meeting was virtual over a conference bridge.These meeting minutes have been approved by the HOA.
Glenmore Woods HOA Meeting, October 3, 2023 Agenda
- Yellowstone Landscaping Services Update
- Approval of Minutes from the April 11, 2023 Meeting
- Flock Safety Update
- Native Restoration Update
- Solar aeration system for the pond
- Very large potentially dead cottonwood tree on Ashford Drive between Isleworth and Oakhaven
- Financial Update
- Budget Planning
- Open Forum
- Adjournment
Board Members: Sue Ebert, J.V. Proesel, Roy Ladd, Joe Sturonas
Property Manager: Sarah McMaster
Homeowners: 11 present
The meeting commences at 7:30 pm
- Yellowstone Landscaping Services Update
Lucy Lara, Guest from Yellowstone Landscaping
As we head into fall, crews will work to cut back perennials as needed. If any homeowner wants Perennial grasses to be cut down, please let Lucy or Sarah know. A leaf truck will clean up leaf piles on our regular mowing day.
Question: For next year, can the crew come later in the week instead of Monday because our landscaping is pretty long by the weekend?
Answer: Lucy responded that she can work with the Production Manager to move our mow day to later in the week.
Question: What is the end date for contracted services from Yellowstone for the 2023 growing season?
Answer: November 30th, but if additional services are required, they can be extended for a fee.
Question: Will the mowers be going to a lower setting?
Answer: They usually go to a lower setting in November
- Approval of Minutes from the April 11, 2023 Meeting
Motion By: J.V. to approve the meeting minutes
Seconded By: Roy
In Favor: 4, Opposed: 0; Abstain: 0;
- Flock Safety Update
A camera system that is motion activated and takes high-resolution pictures (not video) with License Plate Reader Cameras. The pictures are uploaded to the Flock Safety cloud to which Glenmore Woods has access. The pictures are uploaded over LTE, so we don't have to worry about an Internet connection.
Installation of camera occurred on 4/14/2023
All homeowners are welcome to a Flock Safety account, which allows you to search the camera for activity and view Insights, including Hot List Hits, Plate Reads, etc.
Hot List Hits include stolen vehicles/plates or vehicles with an outstanding warrant, amber alert, and silver alert. On Sunday, September 24th, there were 27 Hot List Hits in the last 30 days.
- Native Restoration Update
One Stewardship for Areas 1, 2, 3, 4
Two Stewardships for Areas 5
Seeding for Area 5
Waiting on a quote for 2024
- Solar aeration system for the pond
Why is aeration in a pond beneficial?
It helps improve water quality. Aeration increases the oxygen levels in the water, which helps to break down organic matter and reduce algae growth. This can lead to clearer water and better fish health.
It helps to prevent winter fish kills. When a pond freezes over in the winter, the oxygen levels in the water can drop to dangerously low levels. Aeration can help to keep the water oxygenated and prevent winter fish kills.
It helps to improve the overall appearance of the pond. Aeration can help to reduce algae growth and improve water clarity, which can lead to a more aesthetically pleasing pond.
Looking at this as a net zero means the aeration should offset the pond maintenance costs.
Action Item: Sarah to check contractors for Bubbler System
- Very large potentially dead cottonwood tree on Ashford Drive between Isleworth and Oakhaven
Action Item: Sarah to contact Arborist
Follow up: Joe met with Bartlett arborist. The arborist said the tree is healthy but will propose removing dead branches and cabling the branch.
- Financial Update
Reviewed the first 3 quarters of 2023
- Budget Planning
Looking at 2024, items include Buckthorn Stewardship, tree maintenance, and investing funds in reserve.
- Open Forum
Question: Are we planning on eradicating all buckthorn?
Answer: We have eradicated all buckthorns except those adjacent to Knollwood Country Club. We are waiting to eradicate that buckthorn when Knollwood is planning on eradicating their buckthorn.
Question: Any update on the quiet zone by the crossing at Rt 176
Answer: No update, but Joe will contact Green Oaks to see of any updates.
- Adjournment
Motion By: Roy to adjourn
Seconded By: J.V.
In Favor: 4, Opposed: 0; Abstain: 0;