A Glenmore Woods Homeowners Meeting was held on Tuesday, October 18th, 2022 at 7:30 pm. The meeting was virtual over a conference bridge.These meeting minutes have been approved by the HOA.

Glenmore Woods HOA Meeting, October 18, 2022 Agenda

  • Approval of the minutes from the June 15, 2022 Meeting
  • Native Restoration Update
  • Railroad Crossing Quiet Zone
  • Landscape contract renewal
  • Financials
  • Open forum
  • The date for the next meeting

Board Members: Sue Ebert, J.V. Proesel, Roy Ladd, Joe Sturonas
Property Manager: Sarah McMaster
Homeowners: 9 present
The meeting commences at 7:30 pm

  • Approval of the minutes from the June 15, 2022 Meeting

Motion By: J.V. to approve the meeting minutes
Seconded By: Martin
In Favor: 4, Opposed: 0; Abstain: 0;

  • Native Restoration Update

2022 two Stewardships for Areas 1, 2, 3, & 4
Three Stewardships for Area 5
Seeding for Area 4
Completed all stewardships
Action Item: Joe to contact LCFP to see where Knollwood Country Club is at regarding buckthorn clearing adjacent to Glenmore Woods

  • Railroad Crossing Quiet Zone

The Federal Rail Administration (FRA) started allowing the creation of “quiet zones”. These are crossings where improvements have been made to allow the train to proceed without using the horn, except in emergencies. Many cities have reduced the train horns in their communities through this process.
FRA Quiet Zone Calculator shows the Rondout Crossing Quiet Zone Risk Index is very high. I suspect due to the number of trains and the traffic on Rt. 176. This needs to be validated, but I could not automatically propose for quiet zone due to the risk.

Many homeowners have reported hearing violations by trains with excessive horn noise and exceeding allowable decibels.
Action Item: Nico and Justin will work with the Village of Green Oaks (Denise) to apply for a quiet zone
Action item: Joe is to send a letter of complaint to Denise at Village of Green Oaks regarding excessive horn sound (more than 15 seconds and more than 100dB

  • Landscape contract renewal

In the process of accepting proposals from 4 landscaping companies.
Received proposal from Mariani.
Price increased by 13% from 2022.
Included many other projects (front, cul de sacs, common areas). Included an option to perform only common areas and not individual homeowners' lawns.
Proposals are due end of October.
The decision will be made by end of November.

  • Surveillance Cameras

In May 2021, a demo by Flock Safety was provided
A camera system that is motion activated and takes high-resolution pictures (not video) with License Plate Reader Cameras. The pictures are uploaded to the Flock Safety cloud to which Glenmore Woods would have access. The pictures are uploaded over LTE, so we don't have to worry about an Internet connection.
It is sold as a subscription. If the camera breaks, it is replaced by Flock Safety. If a better camera becomes available, Flock Safety replaces it.
Year 1 - $2,750 ($2,400 Camera cost + $350 Install Fee)
Year 2 - $2,400 (Camera cost)
Action Item: Joe to find out how long the price is good for

Response: After your initial subscription ends, you will have the option to renew your service or walk away. We don’t foresee a price increase, but purchasing additional years upfront is always an option. What you can expect is updated hardware and software to ensure your neighborhood always has the latest and greatest technology.

Action Item: Joe to find out who has access to the 30-day archived photos

Response: Flock Safety has strict measures in place to protect resident privacy.

Flock Safety believes that we can successfully reduce crime while protecting and preserving privacy. Here are a few of the ways we have ethically-engineered our suite of products to ensure privacy protection:

We store all data for only 30 days (or in adherence with local laws). Customers own all of their data — Flock will never share or sell data with third parties. The customer is the only one to determine who has access to the footage.
The Safe List feature allows neighborhood residents to register their license plate number and opt to be eliminated from captured footage. This way, police can easily separate residents from non-residents and allow residents with privacy concerns to opt out of the system altogether.
All data is stored in the cloud through Amazon Web Services (AWS) using AES256 bit encryption, a standard encryption system used by both the Federal Government and the National Security Agency.

Action Item: Joe to ask about references in the area

Response: Flock Safety can't give out the names of private citizens that use their products, but they did offer up the following links:

Boosting HOA Security with License Plate Reader Cameras

Evansville police cameras help identify stolen vehicle

Flock Safety helps stop crime in Illinois

Danville Police: Technology Worked as it Should, Car Chase Now in Indiana’s Hands 

Peoria police hope 16 license plate readers will help deter vehicle thefts, crimes involving stolen cars

  • Open forum

Question regarding fish dying after pond treatment.
Action Item: Sarah to inquire with McCloud regarding fish die-off.

Motion By: Roy to adjourn the meeting at 7:50 pm
Seconded By: Sue
In Favor: 4, Opposed: 0; Abstain: 0;