HOA Meeting Minutes for November 19, 2020

A Glenmore Woods Homeowners Meeting was held on Thursday, November 19th, 2020 at 7:30 pm. The meeting was virtual over a conference bridge.
These meeting minutes have been approved by the HOA.

Glenmore Woods HOA Meeting, November 19, 2020 Agenda

  • Approval of the minutes from September 22, 2020 Meeting
  • Lake County Forest Preserve Grant Clearing Update
  • Lake County Forest Preserve Tree and Shrub Update
  • Landscape Walkthrough
  • Remediating the connector path behind pond 2
  • Failed French Drain Inspections
  • Tree Branch Pickup Service Update
  • Native Restoration Update
  • Open forum
  • The date for the next meeting

Board Members: Sue Ebert, J.V. Proesel, Roy Ladd, Martin Caldwell, Joe Sturonas

Property Manager: Sarah McMaster
Homeowners: 11 present
The meeting commences at 7:30 pm

  • Approval of the minutes from September 22, 2020 Meeting

Motion By: J.V. to approve the meeting minutes
Seconded By: Roy
In Favor: 5, Opposed: 0; Abstain: 0;

  • Lake County Forest Preserve Grant Clearing Update

  • Lake County Forest Preserve Grant Clearing Update
    • 2021: 3.7 Acres Total
    • Low bid awarded to V3 Companies
    • LCFP has had good experience with them
    • Clearing would be manual (Forestry Mower Prohibited) with some small equipment to move cut material to burn piles
    • LCFP will extend the split rail fence along the trail adjacent to homes
    • LCFP will extend the cost share for trees and shrubs to homeowners
    • Several homeowners performed reference checks on V3 companies, visiting Ryerson Woods and speaking with Dupage County Forest Preserve
  • Clearing contact specifies:
    • Forestry mowing is prohibited; hand clearing methods include cutting by chain saw, brush clearing saw or handsaws.
    • Disposal of woody material via brush pile burning
    • Contractor responsible for “rutting damage” from trucks accessing the area
    • Three years of experience with similar projects for crew members:
      • Field leader
      • 50% of clearing crew
      • 50% of field crew applying herbicide
    • Failure to properly identify woody species prior to cutting requires replacement of trees at the contractor’s expense
    • All stems shall be cut at no more than two inches above soil surface (or 4” above water/ice)

 

  • Lake County Forest Preserve Tree and Shrub Update
    • LCFP offering a cost-share to replace buckthorn with native trees and shrubs
      • Ordering at the beginning of January 2021
      • Delivery in September
    • LCFP allows planting of native species on LCFP easements
    • Order forms include a species list with some estimated costs per plant (LCFPD wholesale prices)
    • The highlighted species (in red) are ones that LCFPD would recommend for Glenmore Woods
    • In general, 5-gallon material is ~2 feet tall; 15-gallon material is ~4 feet tall, and 1-inch trees are ~6 feet tall

 

  • Landscape Walkthrough
    • September 26, 2020, Landscaping Walkthrough
    • Windmere Court cul-de-sac
    • Recommend winter pruning of shrubs
    • Ashford Drive common areas
    • Winter pruning for vital common areas
    • Plant shrubs to hide the utility box at the intersection of Ashford Drive and Scarborough Court. Alternatively, utility boxes covered by wooden decorative screening
    • Grass over common areas shrubs that have died
    • Repair grass from failed french drain repair across from pond 1 (Completed by homeowners)
Utility box along Ashford Drive
Barren common area along Ashford Drive
Common area along Ashford Drive
  • Landscape Walkthrough
    • Ashford Drive cul-de-sac
      • Looks beautiful, maintained by homeowners
    • Isleworth cul-de-sac
      • Recommend winter pruning of shrubs
      • Increase mulch bed due to shade
    • Braeloch cul-de-sac
      • Increase mulch bed due to shade
    • Ashford Court cul-de-sac
      • Remove overgrown perennials and replace
    • Front
      • Delay any improvements until the buckthorn along Knollwood is removed
  • Action Item - Joe to contact Mariani regarding Winter Pruning in common areas

 

  • Remediating the connector path behind pond 2
    • The deteriorating Asphalt path was replaced on Oct 15, 2011, with crushed limestone by Mariani.
View of the path at the intersection of Ashford Drive
View looking at the intersection of Middlefork path
  • Remediating the connector path behind pond 2
    • Regrading should be done with grade 9 crushed limestone
    • Don’t want to make the path wider, just regraded
    • Action Item - Joe to contact Mariani for an estimate on regrading with grade 9 crushed limestone

 

  • French Drains that need Inspection
    • Between Isleworth and Braeloch
    • Behind 28615 Ashford Ct
    • Near Pond 1 and Oakhaven along Knollwood fence line
    • Culvert across the street from Pond 2
    • Action Item - Joe to get an estimate from Behm on French Drain remediation recommendations

 

  • Tree Branch Pickup Service Update
    • Glenmore Woods HOA facilitated a tree branch pickup service on Monday, November 16th, 2020.
    • Opportunity to remove dead or fallen debris.
    • Kinnucan picked up any dead branches, limbs, or trunks (no more than 9" in diameter) by the curb
    • The contractor did a very nice job, look to do this again next year
    • Special Thank You to the Koenig’s for organizing this

 

  • Native Restoration Update
    • 2021 will anticipate 2 Stewardships for Areas 1, 2, & 3
    • 3 Stewardships for Area 4
    • Controlled Burn for Areas 4?
    • Area 5 would be covered by LCFP
    • Stewardships required because:
      • Each buckthorn fruit produces 2-4 seeds that remain viable for up to six years
      • Birds eat these buckthorn fruits and then deposit the seeds everywhere on the fly
    • Remediations Completed
      • Area 4
      • Area 3
    • Native Restorations will provide markers to mark new plantings
    • Action Item - Joe to get an estimate for stewardship in 2021

  • Open forum
    • A question came up regarding assistance from HOA to provide plantings to replace buckthorn in the easement
    • A question came in regarding what defines an undesirable tree that we are looking to keep but classified as undesirable. The undesirables are Cotton Wood and Hickory
    • Noted that Village of Green Oaks is taking into consideration removing buckthorn along Rt 176
    • Please be diligent in protecting cars and homes from theft. Make sure all your cars are locked and no valuables are visible. Make sure all garage doors, doors, and windows are closed and locked. Please be diligent with packages this holiday season.

 

  • The date for the next meeting
    • Early 2021

Motion By: Roy to adjourn
Seconded By: Sue
In Favor: 5, Opposed: 0; Abstain: 0;