2019 AGM Meeting Minutes

Glenmore Woods HOA Meeting, April 1, 2019

Glenmore Woods Home Owners Association meeting was held on April 1, 2019, at 7:00 pm. The meeting was at the Mariani offices at 900 North Shore Drive, Lake Bluff, IL 60044. The meeting lasted 90 minutes. The minutes from the meeting follow.

These meeting minutes have been approved by the HOA.
Glenmore Woods Homeowners Association
General HOA Meeting
900 North Shore Drive
Lake Bluff, IL 60044
Monday, April 1, 2019

Agenda

  • Lake County Forest Preserve
    • Matthew Ueltzen, Restoration Ecologist
  • Minutes for 2018 September 24 approval - Joe Sturonas
  • Vote on Glotzer Exterior Project Proposal - All
  • Board members: Re-election - Joe Sturonas
    • Roy Ladd
    • J.V. Proesel
    • Martin Caldwell
  • Native Restoration Status- Joe Sturonas
  • Review Budget for 2019 - Joe Sturonas
  • Real Estate Tax Appeal proposal review - All
  • Standing water between Ashford Ct and Oakhaven Ct - Martin
  • Green Oaks Zoning and Plan Commission - Justin Beger
  • Pond maintenance status - Sarah
  • Pothole status - Joe
  • Open forum - All
  • The date for the next meeting - All

Board Members: Sue Ebert, J.V. Proesel, Roy Ladd, Martin Caldwell, Joe Sturonas
Property Manager: Sarah McMaster
Guests: Matthew Ueltzen (LCFP Restoration Ecologist), Pati Vitt (LCFP Manager of Ecological Restoration), Kim Kropke (BHHS)
Homeowners: Mary Sweitzer, Justin Berger, Jeff Koenig, Ted Kommers, Doug Marrison, Nicolas Rivelis

Meeting commences at 7:00 pm

  • Lake County Forest Preserve

Matthew Ueltzen, Restoration Ecologist
Matt and Pati answered questions regarding the clearing of the red and blue areas of the diagram below. All of their responses have been updated in the FAQ.

  • Minutes for 2018 September 24 approval - Joe Sturonas

Motion By: J.V. to approve the meeting minutes
Seconded By: Roy
In Favor: 5, Opposed 0; Abstain: 0;

  • Vote on Glotzer Exterior Project Proposal - All

Motion By: Roy to disapprove of the exterior project proposal
Seconded By: Martin
In Favor: 5, Opposed 0; Abstain: 0;

  • Board members: Re-election - Joe Sturonas
    • Roy Ladd
    • J.V. Proesel
    • Martin Caldwell

Motion By: Justin to re-elect Roy, J.V. and Martin
Seconded By: Mary
In Favor: 6, Opposed 0; Abstain: 0;

  • Native Restoration Status- Joe Sturonas

Native Restoration has purchased the seeds, waiting for Area 1 to dry out before planting. They have until June 1, 2019, to plant. Asked about a controlled burn in the fall, and Ryan Stanley did not recommend that, because the debris on the ground won't burn. He said he might wait another year for a controlled burn, which means waiting another year for seeding. He said Native Restorations also does plantings as well, so if homeowners are looking for privacy shields with native species, they would be happy to consult.

  • Kim Kropke questions around buckthorn eradication

Kim Kropke was a guest representing BHHS Reality

She was asking about Glenmore Woods buckthorn eradication plans for clients she is representing. We explained the buckthorn eradication plans and our partnership with the Lake County Forest Preserve.

  • Review Budget for 2019 - Joe Sturonas

No assessment increase. Looking toward buckthorn remediation in conjunction with the Lake County Forest Preserve in the Winter of 2020. The board is looking to balance the remediation with the cost of stewardship of the cleared areas.

  • Real Estate Tax Appeal proposal review - All

Discussed a proposal from the Association’s attorney to challenge the assessed value on Glenmore Woods home used for real estate tax purposes. Assessed values are reviewed every four years. If your assessed value is reduced, that number will be used in calculating your taxes for the next four years. If your home is granted a reduction resulting in reduced taxes, the attorney’s fee will be 30% of the savings you realize in the first year. The entire savings is yours to keep for years 2, 3 and 4. If your home is not granted a reduction, you will owe nothing as the work is being done on a contingency basis. If you wish to participate, please fill out and sign the last page of the attachment to me at your earliest convenience.

  • Standing water between Ashford Ct and Oakhaven Ct - Martin

Justin is going to get a new quote from the contractor to look into raising the elevation by 2 to 3 feet so that we don’t have a project that will fail to drain the water from the Hickenbottom.

  • Green Oaks Zoning and Plan Commission - Justin Beger

Justin Beger is on the Green Oaks zoning and plan commission, and he explained the projects they are looking into.

  • Pond maintenance status - Sarah

Pond maintenance will start in April or May depending on the weather. Continuing to use the same service as last year.

  • Pothole status - Joe

Joe Sturonas submitted to the Village of Green Oaks pictures of the potholes and their locations on March 31, 2019.

  • Open forum - All

Phragmites in dry ponds - Sarah to get a quote from McCloud for eradication.